Mining supply management

Traditionally, procurement and warehousing are difficult areas of the mining business to manage and where excesses and unavailabilities will drain profitability. Pulse Supply provides superb control over the entire supply side, with state-of-the-art automation of the purchase-to-payment process and so many time-saving, error-preventing tools and extensions that they need to be unpacked one by one. Revolutionize roles in purchasing and procurement with astonishing workflow automation – the fully integrated system doing the cross-matching for you. Take catalog shopping online with real-time connectivity between your organization and suppliers. Have the system manage approvals hierarchically and automatically. Manage contracts for vendors, suppliers, and services. Manage contract labor with timesheet integration for payroll and integration with Pulse Planning for people in other departments to plan utilization of operational resources.

Manage multiple warehouse locations, transfers, and off-site receipting of goods and services with Pulse Supply. Use fully integrated with Pulse Maintenance for easy parts planning and just-in-time ordering. Predictive intelligence assists with recommended re-order calculations based on minimum stock levels and demand-driven patterns. Warehouse functions of stock inquiry, issuing of goods, and stocktaking are paperless and highly efficient using mobile devices. Scan deliveries into stock with the system automatically cross-matching barcodes, stock numbers, delivery dockets, and purchase orders. Print barcode labels to identify, track, and issue stores items. With detailed reports and Pulse Analytics you can slice-and-dice inventory data from slow-moving stock to critical spares; know what you’ve got where. Pulse Supply ensures optimal warehouse management at any centralized maintenance workshop, supply facility, or satellite.

Manage requisitioners centrally in Pulse Supply. Control levels of access between requisitioners and purchasing officers converting requisitions to purchase orders. Integration with inventory will automatically cross-check stock levels to prevent unwarranted purchasing. Requisitioners enjoy a streamlined experience on desktop or mobile devices with easy recognition of equipment and parts. B2B connectivity and integrated catalogs with current pricing make drafting requisitions straightforward. Approvals are automated in the desired hierarchy with associated limits, and approvers can approve from anywhere on mobile with access to details and comments. All real-world requisitioning complexities for mining have been taken into account with Pulse Supply development and all levels of users have the simplicity and visibility they need to excel.

Pulse Supply brings complete automation of the procurement-to-payment process in response to demand stimulus from anywhere inside the system – a requisition, an auto-generated purchase order from maintenance planning, B2B-connected online shopping orders, minimum parts-level alerts in stock inventory management, etc – with approvals where needed for spend limits and automatic cross-matching of records for validation, all the way through to the final EFT payment transaction if desired. Scan delivered goods into inventory for matching with purchase orders and barcode anything for tracking down to the component level. Pulse DocRocket will automatically scan incoming vendor invoices to pre-load data into the system and cross-match to validate before payment. With Pulse Supply, handle approvals by cellphone from anywhere to eliminate delays.

Manage service contracts effectively with Pulse Supply coordinating the processing of service orders generated for supplier contracts of all sizes. Able to link directly with Direct Purchasing, contractual complexities and processes can be simplified. Designed specifically for mining, Pulse Supply allows for the management of service contracts to predefined schedules of rates and reimbursables. Additional layers of security restrict contracts to user-defined categories. Easily cater for non-deliverables, such as services. Save time and ensure compliance with contract expiry workflows.

Uniquely tailored for mining and mining-related industrial organizations, managing contract labor within Pulse Supply provides the most comprehensive tracking capabilities surrounding contractor personnel or equipment time management. You’ll get a clear view of contractor utilization, allowing for more informed decision-making and more efficient and accurate contractor payment. Through full system integration, contract labor resources are available for utilization by production and maintenance planners using Pulse Planning, and deficiencies can be flagged. Contract workers can log timesheets on mobile devices, just the same as employees; the system incorporates contractor timesheet entry facilities and does all the work from pre-defined rates and schedules, tracking contractor labor hours and costs against work orders and cost centers.

Use the Pulse app for approvals; update stock levels from anywhere – even underground. Scan barcodes with one touch. Everything is logical and super-easy for workers on the move or in-cabin. Report issues with photos; add details by talk-to-text (no typing). Execute jobs and tasks; complete forms and checklists – no paperwork. Take scanning or stocktaking offline and the app will auto-sync with the system when back in range. Pulse Mobility is included with the Pulse system and relevant apps are available when Pulse Supply is used by the organization. Pulse can supply user-ready, anti-theft Samsung tablets for proven reliability in mining environments, or download the app on any tablet or phone with the assurance of 2FA security and managed user access. While the Pulse ERP system is dedicated to English, Pulse apps can be used in any language.

Ordering parts, supplies, equipment, and consumables is made breathtakingly simple using Pulse Supply. In most countries, where B2B interconnectivity with major suppliers is available, Pulse Supply links directly to the vendor’s online shopping cart to populate specifications and pricing automatically, seamlessly creating the requisition for approval where indicated, tracking through to receipted delivery, and triggering for automatic payment or payment approval. Store unlimited supplier catalogs within the system to retrieve product specifications and pricing, the intelligence of Pulse Supply delivering contextual options for purchasers to eliminate errors in ordering.

The Pulse system comes loaded with every style of report ever needed by companies over many years of mining in numerous resource sectors and venture styles. Even so, there can be different styles of supply-side reporting. If Pulse Supply doesn’t offer your required format already, Pulse will configure it for you during your implementation. This is how the Pulse system continually improves and expands its capabilities for all users, by Pulse responding directly to real-world mining needs as they arise. You can also write your own reports, and customize existing reports by filtering to review, analyze, and account for every aspect of purchasing and utilization in summary or granular detail, optimizing the profitability of your mining operations as made possible by Pulse. And that’s just the general way of doing things when Pulse Analytics is included for state-of-the-art supply-side reporting. Within a fully integrated mining management system, Pulse Supply can blend ERP data with cost data to report unit costings and add values to other metrics.

More than 10 years ago, Pulse Analytics became the world’s first agnostic real-time mine management reporting system. Today, with Pulse-enhanced Microsoft PowerBI to present Pulse-integrated data, Pulse Analytics is even faster and easier to use. Pulse Production comes with prebuilt dashboards configured during implementation, and the Pulse Analytics Data Warehouse allows users to build their own BI dashboards from visual data stacks with logical assistance from Pulse Analytics rules. Supervisors and managers instantly spot trends and anomalies for rapid troubleshooting and quicker wins. Easily view critical and slow-moving parts; and much more by drilling down from visualizations into transactional details. Users can save and share favorite reports and set reports to email automatically (eg: for meetings). Site managers may have access to their dashboards, while country managers see their sites and global sees all sites.

The Pulse system comes with Pulse Budgeting for fully integrated budgeting and forecasting using the latest actuals from the system. For Pulse ERP users, this means being able to delegate financial budgeting to the right people in different departments for drafting, review, and approval before going live and rolling into master budgets. In purchasing management, work with actuals or import any other data to inform budgeting, forecasting, and what-if analysis. Use Microsoft Excel from within the Pulse system as your favorite tool for working with numbers, saving and sharing drafts, and going live when ready. Auto-calculations from planned and captured metrics provide the predictive intelligence to forecast outputs and values based on logical assumptions. Mining is a dynamic environment and you’ll love being able to forecast and re-forecast production results whenever conditions change, in almost no time.

Pulse Supply gives you instant situational awareness, as specific to your role, just by landing on your Pulse Supply system homepage at login or return. Managers and supervisors can get more done on the fly, with Pulse Mobility actively enabling you to review, approve/reject, and comment on all kinds of requests from any location or timezone. Workers can receive their jobs on mobile devices and complete tasks compliantly without asking questions or touching paperwork. Access the system or Pulse Analytics securely from any browser and make fully informed decisions in critical situations without delay. Mining operations are typically non-stop and your Pulse system has got your back 24/7 with active task management and the latest information.

One of the many great features of the Pulse system is the automation of workflows throughout the system. Predictive intelligence and logical assumptions make people’s jobs easier in every department – while helping to eliminate human errors and ensuring compliance with procedures and standards. The organization has no need for special workflow management software with Pulse. Pulse experts work with you to configure your preferred workflows during implementation. You’ll make your own changes easily from there. With advances in AI and machine learning incorporated into Pulse system development for the future, the organizations using Pulse are positioned to take advantage of all the promises to be fulfilled by the IoT and Industry 4.0.

While some of the world’s largest mining organizations use Pulse Production at sites as their mine production recording and reporting system, the fully-integrated Pulse ERP system is most compelling. Tight integration between Pulse Production and Pulse Maintenance, for example, allows delays attributable to breakdowns flowing to maintenance planners… for parts to be requisitioned from inventory or ordered online and approved for purchasing via Pulse Supply… and for payments to be raised automatically via Pulse Financials upon scan-in of goods and cross-matched purchasing validation without a keystroke. Pulse Production informs Pulse Marketing with mining and processing outputs transitioning to sales contracts, blend optimization, and delivery logistics. Analyse and manage business performance by departments, sites, countries, regions, resource sectors, ventures, or globally with corporate consolidation. Freshly captured data is shared instantly across the system, updating management information in real-time.

The larger the mining site, the more challenging to know who is on-site and why 24/7. Pulse Presence is the AI-based facial recognition attendance management system developed specifically for mining – accurate even with sunglasses or PPE. Devices on floor stands or external mounts are at entry and exit points. Employees and contractors are instantly recognized. Time-stamped attendance can inform payroll or AP via export or system integration. First-time visitors register within seconds and collect sticker passes before entry. People watching reception can get alerts when visitors are waiting or on their way; overstayers are alerted. Ask different questions or give different messages to different types of attendees. Monitor and manage all site attendance on real-time dashboards with filtered reporting and secure, forensic-standard evidence.